Flexible Easy Affordable

Online membership and events management software

For clubs, societies and associations

What WebCollect can do for you:

Manage all your member data online
Family, junior memberships
Subscription renewals
Event registration and booking

Membership and event forms
Group email to members
Collect payments via Direct Debit, Paypal & Cards
Low transaction fees

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Newsflash 13^th Nov 2012

Direct Debit now live!

You can now collect payments from your members online using Direct Debit. Set-up takes just a few minutes. There is no set-up charge and transaction charges are much lower than Paypal or credit cards.
read more...

Newsflash 4^th Oct 2012

Embedded version of WebCollect now available

You can now embed your WebCollect pages into your website. Embedding the pages provides a smooth and seamless experience for your members whilst browsing your events or membership subscriptions.
read more...

Why use WebCollect?

Built by club members for clubs.

We understand how clubs and societies work and what they need. WebCollect combines the flexibility to run your club the way you want, with easy to use features that you can manage yourself.

Case Study

Bewl Valley Sailing Club uses WebCollect to manage bookings for its courses and events.

"The WebCollect system has been a great step forward for the Club. Renewing online is simpler and more convenient for members. Plus it has significantly reduced the amount of time the Club needs to spend on processing payments, changing members' details and so on." read more...

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Watch our demos

The best way to see what it can do!

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Updates

Email attachments. You can now attach files to emails you send to members

20-11-2012

Terms and Conditions updated. Now includes terms relating to Direct Debit.

13-11-2012

Customised text box on login page. You can now add your own customised text on the members' login page. Click here for details.

09-11-2012

Event bookings export now includes email address, so that you can email participants from your own email system

08-11-2012

Members can now purchase tickets for events that have already taken place. Click here for details

26-10-2012

Buying junior memberships. New article showing the process for members purchasing junior subscriptions.

23-10-2012

Junior memberships. New article with specific tips and advice on setting up junior membership subscriptions

22-10-2012

Date/price combinations for events. You can now deselect some date/price combinations when configuring events with multiple dates.

12-10-2012

Embed your event calendar into your organisation's website.

09-10-2012

Custom payment reports updated. Now includes name of administrator who processed.

08-10-2012

Embedding your WebCollect pages in your website. Click here for full details.

05-10-2012

You can now use partial matches to filter your member list. Click here for details.

03-10-2012

Event calendar now live. Calendar displays on organisation's home page. Embedded version coming soon.

02-10-2012

Filtering by dates in forms. You can now filter subscriptions and members by dates in subscription and membership forms.

01-10-2012

Copying forms. You can now create a copy of a form (useful if you want one that is similar to an existing form)

28-09-2012

Unpaid tickets are now displayed on the member's organisation home page. Click here for details.

27-09-2012

Customising labels on home page - you can now customise all of the labels and text on your organisation's home page.

21-09-2012

Forms and event category trees now compatible with iPad, iPhone, Android Phones and tablets. Click here for details.

19-09-2012

Paypal Website Payments Standard. WebCollect now supports Paypal Website Payments Standard, as well as Express Checkout.

13-09-2012

You can now change the purchaser of the order, if the order was placed by an adminstrator of the organisation. Click here for details

31-07-2012

Sending emails from orders screen. You can now select members from the orders screen and send emails.

12-07-2012

You can now change the payment method of an order. Click here for details

11-07-2012

Open Events - you can now configure an event to be open to non-members. When purchasing tickets, they will bypass any membership form or approval process that you have.

06-07-2012

You can now change the purchaser of an order in certain circumstances. Click here for details.

19-06-2012

CSV export now available on standard payment reports, as well as custom reports.

18-06-2012

Booking summary now includes unpaid tickets.

14-06-2012

Last visited date added to csv download of members' details

13-06-2012

Email lists. You can now create and save email lists

07-06-2012

Monthly subscriptions with fixed end date now live.

21-05-2012

Calendar export - you can now export your calendar of events

17-05-2012

Filter by subscription form data now added. Filter by information provided by members in their subscription forms

14-05-2012

Creating buttons and links from your website to WebCollect - easily create and customise html code

11-05-2012

Import group admin information. The import functionality has been extended so that you can import the group admin status of each member of a group

10-05-2012

WYSIWYG editor added to subscription descriptions. You can now format your text when adding a description of your subscription

17-04-2012

Date of Birth added to Import - You can now import date of birth, when uploading your members' details via csv

06-03-2012

Outlook calendar feature now live.

20-02-2012

Trialling the software - new article with tips and advice if you are thinking of trying out WebCollect.

31-01-2012

Suggest a feature - Tell us what new features you would like to have next. Vote the ones you like to the top of our list of things to do.

30-01-2012

Reconciling bank transfers - you can now upload your bank statement and automatically match up bank transfers to orders

27-01-2012

Help - You can now download our full set of help articles as a pdf to print off or search.

26-01-2012

Pricing simplified - We have simplified our annual fee, so it is now based on the number of members

25-01-2012

New site design live - we have had a makeover. Hope you like the new look!

24-01-2012

Corporate Groups - You can now customise what your groups are called (e.g. company)

23-01-2012

Member import - Now includes title and country

20-01-2012

Membership approval process updated - new process for approving members who added a subscription to their basket when applying for membership

19-01-2012

Bank transfer - reference is now by member, not order, so members can save the payee details in their online banking.

18-01-2012

Payment Summary Report - Email to Accountant now also displays totals by payment class

17-01-2012

Changing event booking dates - You can now change the date of a member's booking for an event.

16-01-2012

Group subscriptions simplified - Select the subscription type from 4 options: Individual, family or group, junior or other)

13-01-2012

Gift Aid - how to obtain gift aid declarations from members and to download the information for gift aid forms

12-01-2012

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Membership Management and Online Payment Software [+] Read more

WebCollect provides online membership management software for clubs, societies and associations. Upload your spreadsheet list of members. Set up subscriptions for family, group or corporate memberships, junior subscriptions with parental consent forms. You can set up annual subscriptions that all end on the same fixed date each year with pro-rata subscriptions for new members who join during the year. Manage your subscription renewals. Collect membership subscriptions and other payments online using credit or debit cards, bank transfer, cash, cheque, direct debit, Paypal or Google Checkout and reconcile your payments against your bank statements. Collect payments by instalments. Create group email lists and send newsletters to your members. Use our event registration and management booking system to invite members or sell tickets to parties, functions, conferences or courses. Set up event registration forms to collect member data for your events. Members can view your event calendar. Export your financial data into your accounting package. Whether you are a sports club, society, trade association or non-profit organisation, this is the software solution for you.